Community Relations and Conference Services

Reservation Forms Rooms and Floor Plans UHD Events Calendar Request Posting on the UHD Calendar Request Posting on the UHD Information Kiosk Contact Us

The Community Relations and Conference Services (CR-CS) department is the University of Houston Downtown's "Reservations Hub".  The department serves as the coordinating point for the effective implementation of arrangements for university and external conferences by working with service providers such as Hotels, Local Entertainment and Restaurants, Security, Facilities, IT/Media, and Parking. The primary responsibility of the CR-CS department is to develop, market, publicize and coordinate various meetings, conferences and special events for the University and the external community.  For more information on how to use and reserve UHD campus space and facilities, please review our Procedures and Guidelines.

Contact Information
University of Houston-Downtown
One Main Street, Room 621-S
Houston, Texas 77002
Main Phone Number: (713) 221-8580
Fax Phone Number: (713) 226-5209
Emergency / After Hours Contact (Janet Heitmiller): (281) 850-3384
E-mail contact: Events@dt.uh.edu

Hours of Operation
MONDAY through FRIDAY 8:00 a.m. - 5:00 p.m.

Office Location

Our office is located on the 6th Floor South of One Main Building.  The office room number is 621-South and is accessible by both the Academic Building and One Main Street elevators.

Nonscheduled Hours
Early openings and late closings, when possible, are available for after-hour and weekend events.  There will be a charge for staff services.  Requests and arrangements must be made and confirmed at least 10 days prior to an event with the Director of Community Relations and Conference Services.

Reservation Forms
These forms are available for distribution in our office or by visiting our Reservation Forms page online. The following forms are available for reservation requests: Reserve Tables/Display Area, Reserve a Campus Space or Facility, Request Police and/or Parking Services, Application for Alcohol Permit, and Temporary Food Permit.  All forms must be completed and submitted to our office with the original authorized signatures.  Requests are not guaranteed until forms are submitted, processed and you receive a confirmation from our office.

Calendar of Events
We maintain the UHD Calendar of Events which is available for viewing on the web.  This calendar has a current listing of all UHD events.  If you have an event you would like posted on the UHD Event Calendar or Campus Display Kiosk, please contact our office or e-mail your information, with contact name and phone number to Events@dt.uh.edu

UHD Display Kiosk

If you have an event you would like to post on the UHD Campus Display Kiosk complete the following form Kiosk Post Request Form, please contact the office directly at (713) 221-8580 for assistance or with any questions.

Bulletin Boards
Various bulletin boards and display cases on campus are designated to our office for campus-wide use and event postings. Depending on available space and content approval, posting permission is granted by the Director of Community Relations and Conference Services. Posting and removal of flyers is the responsibility of the organization or event contact individual. A removal date will be designated at the time of posting.

Request for Parking Services
All reserved parking services are coordinated through our office. To request UHD reserved parking or City of Houston metered lot you must complete a Parking Request Form. Parking in the UHD Visitor Parking lot or other UHD designated parking areas should be made as far in advance as possible as space is allocated on a first-come first served basis. A completed SCR must accompany each parking request to pay for visitor's guests' expense parking.  No reserve parking will be made without an SCR submitted. All tokens to reserve parking guests will be distributed by the parking kiosk staff only.  For large events, the City of Houston metered lot may be available for specific needs. All requests must be made no later than 30 days prior to the event. Our office should be notified of all groups, tours, and guests coming to campus in order to assure parking, police security issues, event conflicts and housekeeping issues and to alert all appropriate UHD Departments.

Request for Police / Security Service

All Requests for Police / Security services are coordinated through our office. Specific events may require the services of the UHD Police Department be present. To request Police Officer (s) be scheduled for your event you must complete a Request for Police/Security Service Form and submitted to our office no less than TEN (10) days prior to the date of your event. A completed SCR must accompany your Request form at the time of submission to prior to the date of your event. A completed SCR must accompany your Request form at the time of submission to our office. When officers are assigned, a confirmation with all pertinent information will be sent to Requestor.

Temporary Food Dealer's Permit
We initiate these permits which are issued when any organization, department or group sells, distributes or serves any food or beverage not served by the authorized campus food provider. If food is being distributed by an off-campus, licensed caterer, the information must be provided to us at the time the reservation is made. These permits should be requested at the same time the reservation or tables are submitted to our office. Prior to submitting your form you must read, understand and agree to the policies and procedures outlined in the Food Sanitation Manual. Once you agree to these terms please complete the Temporary Food Dealer's Permit / Request Form(Staff/Faculty) or Temporary Food Permit (Student Group) and submit it to the Safety Inspector at UHD in room 101-South. You may reach him at (713) 221-8040. You must receive approval no less than 10 days prior to the event.

Alcohol Permit
Please refer to the University of Houston-Downtown Student Handbook for the current alcohol policy. Copies of this policy are also available in our office. In order to serve alcohol at an event held in a campus facility you must complete an Application for Alcohol Permit. This application must be completed at least 30 days prior to the event and you must have the appropriate level of authority approval before submitting this application to our office. Alcoholic beverages may be distributed only in areas reserved for the event and only within designated hours. Approval should be received PRIOR to advertising any event.